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Where to Start

Introduction
The Invitation to Qualify (ITQ) is the name given to certain multiple-award contracts issued by the Commonwealth pursuant to Section 517 of the Procurement Code.ITQ contracts may be solicited by an Invitation for Bids or a Request for Proposals. Award of work to individual contractors is done on a best value basis, which may consist of elements in addition to cost.
1. The Invitation to Qualify Process

The ITQ Process is a two-step process utilized by the Commonwealth to provide various types of services to Commonwealth agencies.

The first step is a pre-qualification process that is used to qualify suppliers for specific services described in the ITQ. To qualify for an ITQ contract, a supplier must meet unique qualification requirements as prescribed in each ITQ. This is done by submitting an electronic proposal via the PA Supplier Portal. Each submittal is evaluated, and if the proposal passes the minimum scoring criteria, the supplier is qualified and placed on a statewide contract along with the other suppliers that qualify.

The second step is a quoting process utilized by the agencies when services are required. This will be done through a Request for Quote process in which agencies develop a Statement of Work and request proposals from the qualified suppliers. This proposal may be as simple as pricing or as complex as a technical proposal with pricing.

One important aspect to note about the ITQ process is that qualification does not guarantee the receipt of any business by an individual supplier. Suppliers are encouraged to market their services to the agencies and to respond to as many Requests for Quotes as possible.

2. Current ITQ Contracts

ITQ Contract Number ITQ Name Effective Date Expiration Date Point of Contact
35700 Commissary Products ITQ 04/18/2012 06/30/2022 Tracey McCullough
Phone: 717-221-6984
Email: tmcculloug@pa.gov
4400008677 Creative/AV/Production SRVCS ITQ 08/25/2011 09/30/2016 Pam Gabriel
Phone: 717-346-3822
Email: pgabriel@pa.gov
4400009722 E-Waste Removal & Recycling Svcs 06/01/2012 05/31/2017 Scott Bowers
Phone: (717) 346-2671
Email: scbowers@pa.gov
4400008938 Electricity Demand Response Svcs 10/24/2011 05/31/2017 George Landis
Phone: 717-346-2679
Email: gelandis@pa.gov
4400012452 Executive Recruitment 11/01/2013 10/31/2018 Matthew Fidler
Phone: 717-783-2090
Email: mfidler@pa.gov
4400011716 Facility Repair Service ITQ DGS 07/15/2013 01/15/2018 Lilly Peek
Phone: 717-346-3846
Email: kpeek@pa.gov
4400011997 Fuels, Tank Wagon Delivery 11/01/2013 10/31/2018 Jack Banks
Phone: 717-787-6586
Email: jbanks@pa.gov
4400011318 Helicopters 05/01/2013 04/30/2023 Alfonzo J. Robinson
Phone: 717-346-8181
Email: arobinson@pa.gov
034020141 Historical Design Services 07/01/2014 06/30/2019 Lisa Burchfield
Phone: 717-705-0557
Email: liburchfie.pa.gov
4400013615 Innovation and Expansion Project 06/27/2014 06/26/2019 Matthew Fidler
Phone: 717-783-2090
Email: mfidler@pa.gov
4400007410 ITQ Consulting Services 04/01/2011 03/31/2016 Matthew Fidler
Phone: 717-783-2090
Email: mfidler@pa.gov
4400004480 Master IT Services ITQ 04/10/2009 12/31/9999 Joe Millovich
Phone: 717-214-3434
Email: jmillovich@pa.gov
4400010386 Museum Exhibit Services ITQ 02/25/2013 02/14/2018 Pam Gabriel
Phone: (717) 346-3822
Email: pgabriel@pa.gov
4400013153 NESHAP-Compliance Standards ITQ 03/01/2014 02/28/2019 George Landis
Phone: 717-346-2679
Email: gelandis@pa.gov
4400008522 Recreation & Fitness Equipment 08/01/2011 07/31/2016 Lisa Vega
Phone: 717-346-4290
Email: lvega@pa.gov
12072012 Small Business Design 12/07/2012 11/01/2015 Diane Hallett
Phone: 717-787-3194
Email: dhallett@pa.gov
4400009863 Temp Rented Power & HVAC Equip 08/01/2012 07/31/2017 Ralph Constance
Phone: (717) 703-2931
Email: rconstance@pa.gov
4400008567 Training Services ITQ 08/15/2011 12/31/2016 Matthew Fidler
Phone: 717-783-2090
Email: mfidler@pa.gov
4400006436 Tree Trimming & Stump Cutting 03/01/2010 05/31/2015 Ann Kimmel
Phone: 717-346-2674
Email: akimmel@pa.gov
ITQ Contract Number ITQ Name Point of Contact
00005610 Truck Mix Cement / Concrete & Cement Products Michelle Scott, Commodity Specialist
Phone: 717-703-2942
Email: miscott@state.pa.us
221001 Rented Equipment for PennDOT use Kevin Reichard, Commodity Specialist
Phone: 717-787-7547
Email: kreichard@pa.gov
4400002702 Open Enrollment - Energy ITQ Greg Knerr, Commodity Specialist
Phone: 717-703-2935
Email: gknerr@pa.gov
5610-15 Aggregates & Antiskid Materials John Jones, Commodity Specialist
Phone: 717-525-5342
Email: jotjones@pa.gov
5610-36 ITQ Bituminous Materials, Plant Mix 561036 ITQ Jamon Fogarty, Commodity Specialist
Phone: 717-346-3848
Email: jafogarty@state.pa.us
CN00029965 Various Fuel Types Jack Banks, Commodity Specialist
Phone: 717-787-6586
Email: jbanks@state.pa.us
CN00030482 Bridge and Highway Maintenance Materials Michelle Scott, Commodity Specialist
Phone: 717-703-2942
Email: miscott@state.pa.us
CN00031475 Gases Liz Bollinger, Commodity Specialist
Phone: 717-346-3276
Email: ebollinger@state.pa.us
CN00031631 Fish Food Pam Gabriel, Commodity Specialist
Phone: 717-346-3822
Email: pgabriel@state.pa.us
CN00036274 Facility Maintenance Materials Lilly Mangan, Commodity Specialist
Phone: 717-346-3846
Email: lmangan@pa.gov
ITQ 2540-07 Snow Mobile Trail Grooming Equipment Robin Morse, Commodity Specialist
Phone: 717-346-8180
Email: rmorse@pa.gov
3. Supplier Registration and Starting the Qualification Process

Suppliers interested in doing business with the Commonwealth through an ITQ Contract, must first become registered as a Commonwealth Supplier. For more information about Supplier Registration, please view the Registration Guide - Registering As a Supplier

Once a supplier is registered with the Commonwealth, they must develop and submit a proposal along with all supporting documentation through the PASupplierPortal Website in order to qualify for one, all, or any combination of the Service Categories listed in Part I – Statement of Work. The Commonwealth will evaluate the proposal and supporting documentation to determine whether the supplier meets the minimum eligibility requirements. Suppliers must also complete and submit additional required documentation as specified in Part II – Bid Requirements for their proposal to be considered as being complete and responsive.

If you have any questions while you develop your proposal, direct them to the contact person listed in PART I – Statement of Work of that ITQ.

If you already know for which contract you want to qualify and are registered as a Commonwealth supplier, you may begin the qualification process by following the steps shown below under Starting the Qualification Process.

Starting the Qualification Process

  1. Log On to the PA Supplier Portal , and then click on the Bidder tab.
  2. Click on the Enterprise Applications navigation button on the left.
  3. Click on the ITQ Proposal Administration link.
  4. Click on the Proposal button.
  5. Click on the drop down and select Create New.
  6. Click View for the appropriate ITQ.
  7. After you have reviewed Part I-IV scroll to the bottom of the page, then click on the Select this ITQ button.
  8. Complete all required Steps and submit your proposal.
If you have any questions while you develop your proposal, direct them to the contact person listed in PART I – STATEMENT OF WORK of that ITQ.
4.Commonwealth Employees:

If you are a Commonwealth employee, and you require functionality on the ITQ website beyond the General User role, you must contact the Site Administrator, Joe Millovich, at 717-214-3434 or jmillovich@state.pa.us and discuss your requirements. To access any enhanced functionality, you must Login to the ITQ website using your CWOPA user identification and password.